Camp Policies
INSTRUMENTS
Instruments, arts and crafts, Hawaiian snacks, and other materials will be provided by camp.
CLOSED CAMPUS POLICY
We have a closed campus policy meaning students are to be signed out at the end of the day. On the Release Form, parents may choose to not sign their child out, which means the child may leave camp without a parent signature after the day ends. If a parent indicates that they would like to sign their child out, they must come inside and sign the child out each day, or provide a handwritten note at the beginning of the day. If no ones signs a child out, Cordova 4H Camp calls the parents around 4:30pm. We do NOT require a sign-in for the morning as we take roll each day and a phone call is made to the parents if there is a child absent.
Students from Hawaiian Camp are dismissed at 3pm, but may choose to stay with parent permission until 4pm to join the 4H Music Camp for Afternoon Activities, except for Tuesday. Staff will bring Hawaiian Camp Campers over to 4H Music Camp, and back over to Hawaiian Camp at 4pm for pickup.
LOCATION
The Cordova 4H Music Camp will be centrally located at Mt. Eccles Elementary School, 201 Adams St, as well as other locations around town. Hawaiian Camp will be located at St. Joseph’s Parish, 220 Adams St. Details on other locations will be on student’s schedules, as well as available at camp.
WHAT TO BRING TO CAMP
Please bring your instruments, water bottle, and a coat or rain gear. Lunch is provided by the Cordova School District, but you are welcome to bring your own. Students are expected to be responsible and prepared for every class: bring their instrument and songbook to each class, and tune their instrument, or if they are still learning how to tune, bring it to the Instrument Table to be tuned by a volunteer.
VOLUNTEERING
We have many opportunities for parents to volunteer and become involved in the camp. You may choose to sign up on this registration form, online when you register, or anytime during camp. Someone will contact you to confirm, as well as put your name on the Volunteer board located at camp. When you arrive at camp, please check in to receive your job duties.
Camp Volunteer jobs include:
Preparing for Camp (up to a month before camp) - Print and bind songbooks, shop for camp supplies, make nametags, put schedules in books, collect donated instruments and food, put up posters around town and school, promotion and marketing as needed by Board, put together mailers.
Camp Set-Up (2pm-5pm, Sunday) - Put schedules in songbooks, set up chairs and rooms, tune and tag instruments, set up Stations for Registration, help move instruments to apppropriate rooms.
Registration (8:30am Monday) - Manage a Registration table, welcome students and parents to camp and direct to stations, hand out schedules to teachers after being printed.
Morning Caretaker (9:30am-1:30pm, each day) Afternoon Caretaker (1:30pm-5:00pm, each day) - There can be different volunteers for each time slot. Jobs include: keep camp area secure, help students to class, help students and teachers find instruments, make photocopies for teachers as needed, answer parent questions, gather band names and band songs for Camp Concert Program, make and print Camp Concert Program, make sure students sign out at the end of the day, supervising lunch area, help to prepare lunch for teachers, cleaning teacher lounge if needed, make sure coffee, tea, and water are available for teachers, etc.
Lunch Duty (12:00-12:45pm, each day) - Supervise lunch area
Evening Family Events - Depends on which evening you sign up for, but duties can include: setting up chairs, sweeping, helping to set up the sound system, grilling food for the potluck, supervising students, etc.
Bands Around Town (12:30pm-2:00pm) - Help escort or drive bands to their Bands Around Town locations, take pictures for the Cordova 4H Music Camp.
Concert Set-up (5pm, Friday) - Set up chairs, help with sound system if needed, pass out programs, welcome parents
Camp Clean-up (2pm, Friday) - Put away chairs, vacuum, take down signs, collect teacher supplies, put instruments in cases and take them back to where they belong, etc.
Concert Clean-up (after concert, Friday) - Put away chairs, mop floors, etc
We serve breakfast and lunch to our staff each day, and appreciate donations of soups*, muffins, fresh fruit, snacks, for staff meals. If you would like to donate any of these items, please indicate so on the Registration Form.
*Gluten free and vegetarian items are especially appreciated.
